Meeting room booking with a sign on every door.
Vejlo combines e-ink door signs, a booking app and an admin portal in one system. Employees see whether a room is free and book it, at the door or from their phone.
Delivered configured. Installed without cabling or an IT project.
Interactive model of the sign. Press the keys to book the room, or drag to rotate.
Orion is free.
- ~6 months
- Battery life per charge
- 7.5″
- E-ink display, readable without backlight
- 5
- Keys for booking at the door
- < 5 min
- To mount a sign
How it works
The sign shows what's free right on the door. The app lets your team book in seconds. The portal gives admins the full picture.
Book a room
From the Vejlo app, or straight off the sign mounted outside the door.
The sign updates instantly
When a booking is made, the sign shows it. The display is readable from across the corridor and runs for months per charge.
Administrators see the whole organisation
One overview of every room, booking and employee.
Inside the sign
Scroll to see the parts. The sign is built to show a room's status for months on one charge, without cabling.
Technical specification
- Display
- 7.5″ e-ink, 800 × 480 px, black and white
- Dimensions
- 175 × 131 × 15 mm
- Power
- Rechargeable battery, about 6 months per charge
- Charging
- USB-C
- Connectivity
- Wi-Fi, 2.4 GHz
- Controls
- 5 physical keys with audible confirmation
- Mounting
- Wall plate with lock screw
- Updates
- Over the air, with automatic rollback
Security and data
- Encrypted communication
- Signs communicate with the Vejlo service over HTTPS (TLS).
- Access control
- Each organisation's data is kept separate. Only its administrators can manage rooms, employees and bookings.
- Minimal information on the door
- The sign shows the room's status and the booking's end time. It does not show who made the booking.
- Personal data
- We process only what is needed to run bookings: names, e-mail addresses and booking times.
From order to first booking
- 1
Scope
Tell us which rooms need a sign. We confirm the number of signs and the price.
- 2
Configuration
We set up your organisation and configure every sign for its room before shipping.
- 3
Installation
Screw the wall plate in place, hang the sign and connect it to your Wi-Fi. No cabling.
- 4
In use
Invite your employees. They book in the app or at the door, and you manage everything in the admin portal.
What is included
A focused system for meeting room booking: status at the door, booking from anywhere and central administration.
Availability at the door
The sign shows whether the room is free or booked and until when, readable from across the corridor.
Booking from anywhere
Book from the app, on the web or directly at the sign.
Fixed time slots
Every room is booked in fixed time slots, with the same rules everywhere.
Organisation-wide overview
See every booking across the company and cancel one when a room needs to be released.
User and room management
Invite employees, assign roles, and add or rename rooms yourself.
Floor plans
Upload a floor plan and place rooms on it, so employees can see where each room is.
Pay for signs, not seats
A fixed price per sign and a monthly fee per sign. The number of employees does not affect the price.
- Hardware
- 2,490 kr per sign, once. The sign arrives configured for your rooms and ready to hang.
- Subscription
- 199 kr per sign and month. Covers the app, the admin portal and updates for your whole team.
- White-glove setup
- Included. We configure and ship every device ready to go, and help you get the first rooms live.
News
Introducing Vejlo: booking that lives on the door
Why we put a sign on the door paired with dead-simple booking software for smaller teams, and what it changes about your hallways.
Read articleWhy we chose e-ink for room signs
Battery life measured in months, no glare, and no jarring black screens. Here's why e-ink is the honest choice for a sign that lives on a wall.
Read articleBooking without the app
The best booking flow is the one nobody has to learn. How Vejlo lets people read availability with zero taps and book in seconds.
Read articleBook a demo for your workplace
Tell us about your rooms. We help you work out how many signs you need, then configure and ship them.